THE DETAILS · INVOICEQUO
Privacy Policy
How InvoiceQuo handles information when you use our services.
Last updated: September 11, 2026
Account information
When you create an InvoiceQuo account, we store your name, email address, and a password stored as a secure, irreversible hash. If you sign in with Google instead, we receive your name, email address and a Google account identifier to authenticate you.
Company profile information
You may save details about your own business, such as your company name, address, tax identifiers, contact details and website, so they can appear on the invoices and quotations you create.
Customer information you enter
You may enter information about your own customers, such as names, contact details and addresses, so you can create and send invoices and quotations. This information is provided by you for your own business purposes; InvoiceQuo does not independently collect information about your customers.
Invoice and quotation data
Documents you create may include line items, prices, taxes, currencies, dates, notes and terms. Saved documents keep a snapshot of your company and customer details at the time of creation, so later changes to your profile do not alter historical documents.
Uploaded company logos
You may upload a company logo to appear on your documents. Logos are stored in object storage and are accessible by anyone who has the URL, so avoid uploading confidential or sensitive images as a logo.
Uploaded scanned signatures
You may upload a scanned image of your signature for inclusion in signed invoices or quotations. Signature images are stored in private object storage, are not directly publicly accessible, and are used only to render your documents. You are responsible for having the authority to use any signature you upload.
Authentication information
InvoiceQuo supports signing in with a passwordless email one-time code or with Google. We store the minimum information needed to authenticate your account and keep your session signed in.
Usage and security information
We record document-creation and AI-usage events to apply your plan's monthly allowances, along with operational error logs and temporary rate-limit records that help protect the Service from abuse and keep it reliable.
AI-assisted document input
When you use AI Quick Create, the text you enter is sent to OpenAI to generate a structured draft invoice or quotation. Include only what is needed for the draft, and avoid entering full customer lists, account credentials or unnecessary sensitive information. AI Quick Create produces a draft for your review; it does not automatically save or send a document, and it does not provide legal, accounting, tax or financial advice. OpenAI processes these requests under its own applicable terms and data policies.
Generated documents and QR verification
InvoiceQuo may allow you to generate QR-verifiable document versions. When you do, an immutable copy of the finalized PDF, a document fingerprint, and a verification record are stored so a recipient can check the document against the stored original through a public verification page. This process is a technical verification of the stored file and is not a form of legal notarization or government certification.
Hosting and service providers
InvoiceQuo relies on a small number of providers to operate: Railway for application hosting, PostgreSQL for account and document data, Cloudflare R2 for logo and verified-document storage, Resend for delivering sign-in and account emails, OpenAI for AI Quick Create, and Google for optional sign-in. These providers process information on InvoiceQuo's behalf under their own applicable terms; InvoiceQuo does not sell your information to third parties.
Cookies and browser storage
InvoiceQuo uses an essential session cookie to keep you signed in. It cannot be read by JavaScript and expires after seven days unless you sign out earlier, which clears it immediately. AI Quick Create drafts are held temporarily in your browser's session storage, scoped to your account, and expire after one hour or when you close the tab. InvoiceQuo does not use advertising trackers or analytics cookies.
Security
We use hashed passwords, signed sessions, authenticated account-scoped access, input validation and request-rate limits to help protect your information. No method of storage or transmission is completely secure, so we cannot guarantee absolute security. Keep your account credentials confidential; PDFs you download and share yourself are outside InvoiceQuo's access controls once shared.
Data retention
Saved documents retain snapshots of your company and customer details even after you update your profile, and logos referenced by historical documents may continue to be retained. Deleting a document does not remove a plan-usage event already recorded for it. We retain information for as long as reasonably necessary to provide the Service, meet legal obligations, and resolve disputes.
Your choices and rights
You can review and update your company and customer details, and manage your documents, directly in your account. Depending on applicable law, you may have rights to access, correct, delete, restrict or object to the processing of your personal information, request portability, or lodge a complaint with a relevant supervisory authority. To make a request, contact us using the details below.
Privacy questions
If you have questions about this Privacy Policy or your personal information, contact us at support@invoicequo.com.
Changes to this policy
We may update this Privacy Policy from time to time to reflect changes in our practices, features, or applicable law. Material changes will be reflected by updating the date at the top of this page.
Legal & Contact
- Legal operator
- PT Tekno Jaya Indonesia
- Privacy & Support
- support@invoicequo.com
- Jurisdiction
- Indonesia