Professional Templates
Polished, ready-made layouts for invoices and quotations that match the style of your business.
PROFESSIONAL INVOICING FOR MODERN BUSINESSES
From quotation to invoice,
seamlessly.
Create professional quotations and invoices, send them securely, and let InvoiceQuo handle the follow-up — automatic reminders, recurring billing, and a clear view of what every customer still owes.
No credit card required · Automatic reminders · Recurring invoices · Receivables tracking
WORKSPACE OVERVIEW
Here’s how your business is doing.
Invoices12 documents
Quotations08 proposals
Customers06 connections
ACCOUNTS RECEIVABLEView Receivables ↗
Outstanding$12,450
Overdue$3,200
Recent documents ↗
N
Northstar Design StudioINV-2026-0151
$4,900.00Sent
A
Acme StudioINV-2026-0150
$1,500.00Paid
F
Fieldwork Co.QUO-2026-0081
$3,200.00Accepted
Automation
Recurring invoices4 active
Next invoiceSep 15
RemindersOn
STUDIO
NORTHINVOICE
INV-2026-0151Modern layout
BILL TONORTHINVOICE
INV-2026-0151Modern layout
Northstar Design Studio
Brand & website retainer · September
1 × $4,900.00$4,900.00
Total due$4,900.00
SentViewed 12 min ago
QR Verified
Pay Now ↗LESS ADMIN FOR PEOPLE WHO MAKE THINGS HAPPEN
Freelancers ✳ Consultants ✳ Agencies ✳ Small businesses ✳ Developers & IT teams
BUILT-IN, NOT BOLTED ON
Every document, professionally made.
The foundation every quotation and invoice is built on — polished, consistent, and ready to send.
Numbering That Fits
Set your own prefixes and numbers, including picking up where your current system left off.
Authorized Signatures
Upload your company signature once and include it on documents whenever it's needed.
Customer Management
Keep customer details in one place and reuse them across every quotation and invoice.
Ready-to-Send PDFs
Clean, professional PDFs with items, totals, taxes, notes and signatures — every time.
Your Brand, Every Time
Add your logo once; it carries through every quotation and invoice you create.
MEET AI QUICK CREATE
You describe it.
InvoiceQuo drafts it.
Turn a few lines about your project into a structured invoice or quotation. Spend less time filling fields and more time getting the details right.
✧
Your draft. Your decision.
AI never saves or sends a financial document automatically. You stay in control.
✦
Try AI Quick Create AI Business Proposal Generator
On Pro, draft a complete business proposal from a few structured details, choose from six visual templates, add your own images and pricing, then turn it into a quotation.
01 / YOUR WORDS
Create a quotation for Acme Studio:
Website development $8,000
Hosting $1,000
11% tax
Valid for 14 days.
✧ AI DRAFTReady for review
Quotation
Acme Studio
- Website development
- $8,000
- Hosting
- $1,000
- Tax rate
- 11%
- Validity
- 14 days
Review → Save → Download PDF
Example only. Always review AI-generated details.
A SIMPLE WAY TO WORK
From hello to here’s your invoice.
Four straightforward steps. No accounting setup required.
- 01
Create
Create an invoice or quotation manually, or use AI Quick Create for a faster first draft.
- 02
Customize
Choose your customer, a professional template, items, terms, notes, and document settings.
- 03
Send & Track
Send by secure customer link or convert an approved quotation into an invoice, then see Sent, Delivered and Viewed status.
- 04
Sign & Verify
Add your scanned signature or generate a QR-verifiable PDF.
ONE PROJECT. A CLEAR PAPER TRAIL.
From proposal
to paid attention.
- Proposal
- Quotation
- Contract
- Invoice
- Payment
Win the work with a professional business proposal, turn its pricing into a draft quotation, add a contract when you need one, then convert the accepted quotation into an invoice with the original details intact. Send it through a secure link, and know the moment it’s opened — no more wondering if an email got through.
Create your first quotation ↗01 · QUOTATION
Brand identity project
Scope, pricing & terms
Accepted ✓02 · INVOICE
Ready for the next step.
Same project. Saved details.
Draft · ready to review03 · SECURE LINK
Sent to Acme Studio
SentDeliveredViewed
STOP CHASING INVOICES
Follow-ups that
send themselves.
Set a reminder schedule and a billing cycle once. InvoiceQuo keeps working after you’ve moved on to the next project.
- Automatic reminders
Emails go out around the due date on their own — no more remembering to nudge a customer.
- Recurring invoices
Weekly, monthly, or a custom interval. Each one is generated fresh, on schedule, numbered like any other.
- Optional auto-send
Let recurring invoices email themselves, or keep every one as a draft you review first.
RECURRING · MONTHLYAcme Studio Retainer
Sep 1INV-2026-0090Sent
Oct 1INV-2026-0114Sent
Nov 1INV-2026-0138Upcoming
Reminder scheduled for Sep 24 if unpaid.
CASH-FLOW VISIBILITY
Know exactly
what you’re owed.
Outstanding balances, overdue invoices, and aging — calculated live from your invoices, not a spreadsheet you have to maintain.
Outstanding$24,800
Overdue$7,200
Due in 7 days$4,500
Illustrative example.
GET PAID
Make it easier to pay.
Add a Pay Now link to any invoice — your own Stripe, PayPal, Wise or other payment page. Customers pay you directly; InvoiceQuo never processes or stores the payment.
- Optional, per-invoice Pay Now link
- Works with the payment page you already use
- Bank transfer instructions, if you’d rather share those
LOOK PROFESSIONAL, NO DESIGN NEEDED
Choose a Style That Fits Your Business
Professional invoice and quotation templates for freelancers, consultants, agencies, and growing businesses. Switch anytime — your details stay the same.
Total
Classic
Total
Modern
Total
Minimal
Total
Elegant
More styles
PREPARE IT YOUR WAY
Choose How Your Document Is Prepared
Pick the level of authentication that fits each document, from a simple PDF to a fully signed and verified original.
Standard PDF
Professional document without signature or verification.
Scanned Signature
Add your saved authorized company signature.
QR Verification
Create an immutable verified copy with QR validation.
Signature + QR
Combine your signature with QR document verification.
DOCUMENTS YOUR CUSTOMERS CAN TRUST
Documents Your Customers Can Verify
When you finalize a verified InvoiceQuo document, a unique QR code is embedded into the PDF. Recipients scan it to open a public verification page and view the exact original PDF stored when the document was finalized.
PDF
Scan QR
InvoiceQuo Verification
✓ Valid Document
Original PDF
Verify authenticity
Recipients can confirm that the document matches the original issued through InvoiceQuo.
View the original
The verification page displays the exact PDF stored when the document was finalized.
Preserve document history
Previously verified versions remain unchanged even if the working document is edited later.
RELIABILITY YOU CAN COUNT ON
Built for Professional Business Documents
- Secure customer document links
- Private storage for verified originals
- QR document verification
- Immutable verified PDFs
- SHA-256 document fingerprints
- Passwordless email sign-in
SIMPLE PLANS. ROOM TO GROW.
Start free. Find your flow.
The complete InvoiceQuo workflow on every plan, from your first quotation to tracking what’s owed. All prices in USD.
Free
For getting started with professional invoicing.
$0/month
No credit card. No monthly bill.
Start Free- 5 Invoices / month
- 5 Quotations / month
- 5 AI Quick Creates / month
- Professional templates
- Customer management
- PDF downloads
- Send & track documents
- QR verification
- ✓ InvoiceQuo branding on PDFs
MOST POPULAR
Pro
For businesses sending invoices regularly.
$4.99/month
or $45/year Save $14.88/year
Get Pro- Unlimited Invoices
- Unlimited Quotations
- 100 AI Quick Creates / month
- Professional templates
- Send & track documents
- AI Business Proposal Generator
- AI Contract Generator
- Automatic invoice reminders
- Recurring invoices
- Optional recurring auto-send
- Receivables & aging reports
- Optional Pay Now links
- QR verification
- ✓ No InvoiceQuo branding on new PDFs
Secure checkout via Lemon Squeezy.
Choose Monthly or Annual from your dashboard.
Pro adds unlimited invoices/quotations, more AI credits, automatic reminders, recurring invoices, receivables tracking, Pay Now links, and removes InvoiceQuo branding from new PDFs.
Monthly limits reset on the first day of the month (UTC). An accepted quotation converted to an invoice uses one invoice slot.
A FEW GOOD QUESTIONS
Let’s clear
things up.
Less guesswork.
More getting started.
Is InvoiceQuo free?
Yes. The Free plan includes 5 invoices, 5 quotations and 5 successful AI Quick Creates per calendar month, plus PDF downloads and a company logo. No credit card is required.
Can I create quotations and turn them into invoices?
Yes. Create a quotation, mark it accepted, then convert it into an invoice. Conversion uses one invoice slot on your plan.
Can I download and share PDFs?
Yes. Both invoices and quotations can be downloaded as PDFs. You can then share the file yourself using your preferred channel; InvoiceQuo does not send it automatically.
Can I choose a different style for my documents?
Yes. Pick from professional invoice and quotation templates when creating or editing a document. Your amounts and details stay the same; only the layout changes.
Can I set my own invoice and quotation numbering?
Yes. Set your own prefix and starting number for invoices and quotations in Company Settings. If you're migrating from another system, start from your existing next number so your sequence continues without a gap.
Can customers see and pay their invoices online?
Each invoice can be sent through a secure customer link where customers see the amount due, delivery status, and — if you've added one — a Pay Now button that opens your own payment page (Stripe, PayPal, Wise or another provider). InvoiceQuo connects the customer to your payment page; it does not process, hold or store the payment itself, and an invoice is only marked Paid by you.
Does InvoiceQuo send reminders automatically?
Yes, if you turn it on. Configure a reminder schedule in Company Settings and InvoiceQuo will email customers automatically around an invoice's due date, stopping as soon as you mark it Paid.
Can I set up recurring invoices?
Yes. Create a recurring profile with a customer, frequency and line items, and InvoiceQuo generates a new, independently numbered invoice on schedule. Turn on auto-send if you want each one emailed automatically, or leave it as a draft to review first.
Can I see what customers still owe me?
Yes. The Receivables dashboard shows total outstanding and overdue balances, an aging breakdown, and a per-customer summary, all calculated live from your current invoices.
Can I track when a customer opens an invoice?
Yes. Documents sent through InvoiceQuo show Sent, Delivered and Viewed status, alongside a document activity timeline.
Can I add a signature or QR verification to my documents?
Yes. Upload your company signature once, then choose Scanned Signature, QR Verification, or both when preparing a document. QR verification creates an immutable copy that recipients can check on a public verification page.
What happens if I edit a document after it has been verified?
The verified PDF and its stored original stay unchanged. Editing the working document later does not alter a previously issued verified version; finalize again if you need a new verified version.
Does AI automatically save or send invoices?
No. AI Quick Create only prepares an editable draft. Check the customer, items, prices, tax and dates, then save it yourself in the editor. AI does not send documents.
Can I use my company logo?
Yes, on both plans. Upload a PNG, JPEG or WebP logo up to 2 MB in Company Settings. New documents capture your logo as part of their seller snapshot.
Do I need accounting knowledge?
No accounting setup is needed to create documents. You are responsible for checking your prices, tax rates and any local invoice requirements. InvoiceQuo is not a full accounting or tax service.
What currencies are supported?
InvoiceQuo supports USD, IDR, EUR, GBP, SGD, AUD. Choose a currency for each document. Currency conversion is not included.
Can I upgrade to Pro today?
Yes. Sign up free, then choose Monthly or Annual from your dashboard's Plan & Billing page. Checkout is handled securely by Lemon Squeezy; your plan updates automatically once payment is confirmed.
YOUR NEXT CHAPTER, LESS PAPERWORK.
Ready to simplify
your invoicing?
Create your first professional invoice in minutes — InvoiceQuo handles the sending, the reminders and the follow-through.
No credit card required. Just a little less admin.